Accounting Administration

OPEN TO THE GENERAL PUBLIC

 

NOTE:  Selection process is in accordance with Chapter 170, as amended.

 

Posting Closes: Tuesday December 05, 2023

Job Title: Accounting Administration                      Status: RFT

Supervisor: Accounting Manager                         Rate:    TBD            

     

SCOPE OF WORK:

Responsible for accurate data entry, processing, and timely completion of all accounting department administrative duties including but not limited to; Accounts Payable, Accounts Receivable, and Payroll functions. Must interact cooperatively and professionally with fellow accounting staff members, other MTE employees, logging personnel, and other outside parties. Good judgment must be exercised in the timing of tasks and the resolution of problems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Must have the knowledge, skills, and ability to perform the following:

1. Convert the Sales orders to invoices following the invoice process.
2. Accurately calculate lumber and forest products measurements and apply prices
3. Perform sales order/invoice filing and support duties.
4. Enter pulp, bolt and log tickets into the TSA production database and Report to Sales.
5. Maintain customer master file.
6. Prepare daily, weekly and month-end sales reports, statements and reconciliations.
7. Proficient in Microsoft Office Products and Great Plains Software.

Accounts Payable/Invoice Matching

1. Assure invoice matches documentation, confirm approval signatures, and verify G/L account assignment prior to the timely processing of computer generated accounts payable checks.
2. Schedule payments to take advantage of available discounts and maintain good vendor relations and credit-worthiness.
3. Maintain up-to-date vendor data.
4. Process,sort, and mail accounts payable checks.

Accounts Receivable

1. Post the daily cash receipts, accurately apply payments to customer accounts, and maintain documentation.
2.  Prepare monthly statements, A/R Aging Reports, and/or additional documents of customer balances
3. Prepare daily bank deposit
4. Process weekly/fuel and daily warehouse sales for posting
5. Process logger/employee payments to fuel/warehouse accounts for posting

Payrolls – Loggers

17. Collect, organize and verify the entry of documents as necessary for accurate and timely weekly          

     payroll processing. Print logger payroll checks.

18. Must maintain confidentiality of all payroll records.
19. Maintain records of employee payroll, exemptions, and deductions.

20. Assist with other related payroll activities.

 Other Accounting Duties

21. Must maintain organized files, paper and/or digital, of accounting source documents according to the record retention policy.
22. Prepare additional reports and perform data entry and/or processing on a daily,monthly, and year-end basis.
23. Assist Accounting Manager with bank reconciliation
24. Maintain employee auto insurance file and send expiration notices.
25. Cross-train in all areas of the Accounting Department.
26. Must maintain excellent attendance and punctuality.
27. Perform other duties as assigned by the Finance Manager or Accounting Manager.

WORKING CONDITIONS:

May be required to work under tight deadlines and perform repetitive tasks. Requires the exercise of safe office practices and compliance with all MTE safety policies and practices.

QUALIFICATIONS:

Requires an Associate’s degree in Accounting or related field and a minimum of one year experience in an accounting/ business operation or, high school diploma or equivalent and a minimum of three (3) years accounting experience. Requires excellent, oral, written communication skills, proficiency in the use of PC, calculator, and other office equipment. Must have good work ethic, basic math, spreadsheet, and word processing aptitude,must have excellent work attendance and be a team player.

 

APPLICATION PROCESS:

1. Completed application
2. Copy of Tribal enrollment
3. Copy of diploma or equivalent.
4. Honorable or general military discharge paperwork

  

Note: It is not the responsibility of MTE to notify you of incomplete applications.

 

SUBMIT APPLICATIONS TO:

Mariah Reiter HR Dept

Menominee Tribal Enterprises, PO Box 10, Neopit, WI 54150

Fax:     715-756-1314

Call:     715-756-3353 if any questions.