Secretary

 OPEN TO ENROLLED MENOMINEE

NOTE: Selection process is in accordance with Chapter 170, as amended.

 

Post Closes: Friday August 08, 2025

Job Title: Secretary                                                     Status: RFT        

Supervisor: President                                                  Rate: $20.00 Minimum Wage            

 

SCOPE OF WORK:

The Secretary serves as a key administrative support professional to the President and the MTE Board of Directors. This position is responsible for a wide range of executive-level administrative, clerical, and communication functions. In addition to serving as the primary point of contact for MTE’s main office, the Secretary plays a vital role in coordinating Board activities, maintaining official records, managing office communications, and ensuring the efficient operation of the front office.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive & Board Support:

• Provide direct administrative assistance to the President, including calendar management, travel arrangements, and preparation of presentations, briefings, and reports.
• Draft and distribute correspondence, memos, and emails on behalf of the President and Board.
• Prepare and disseminate notices, agendas, and board packets for Board of Directors and committee meetings.
• Attend and transcribe minutes for Board and committee meetings; maintain official records.
• Coordinate logistics for annual meetings and elections, including managing the election committee process.

Administrative Assistant Functions:

• Serve as a liaison between the President’s office and internal departments or external contacts.
• Screen and prioritize incoming communications and requests for the President.
• Assist with special projects, internal reports, data collection, and tracking of deadlines.
• Develop and maintain standardized templates, forms, and filing systems.
• Monitor and order office supplies; assist with vendor communications as needed.
• Support HR and accounting with data entry, document processing, and clerical overflow when requested.

Reception & Office Operations:

• Operate the main telephone switchboard in a professional and efficient manner; route calls and take messages accurately.
• Greet and assist visitors, monitor office access, and maintain visitor logs.
• Open, sort, weigh, and prepare outgoing mail; pick up and deliver mail daily.
• Maintain a clean and professional reception area and assist with general office upkeep.
• Operate two-way radios and other internal communication tools as needed.

Records & Information Management:

• Maintain accurate and accessible filing systems for corporate and administrative records.
• Act as a custodian of official MTE documents, in compliance with records management policies.
• Track, log, and report on incoming checks, payments, and sales orders as directed.

Other Duties:

• Maintain a professional and welcoming demeanor while interacting with all levels of staff, leadership, and the public.
• Support departments with clerical tasks and special assignments as needed.
• Attend evening or weekend meetings/events as required.
• Perform other duties as assigned by the President.

WORKING CONDITIONS:

• Required to wear necessary safety protection in applicable areas.
• Must comply with all safety policies and practices of MTE.
• Must be able to lift up to 50 lbs.

QUALIFICATIONS:

• Associate’s Degree in Administrative or related field required; Bachelor’s Degree preferred.
• Minimum of three years of administrative or secretarial experience at an executive level.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher).
• Typing speed of at least 50 words per minute.
• Strong written and verbal communication skills.
• Highly organized with the ability to manage multiple priorities and deadlines.
• Professional demeanor with the ability to work independently and exercise sound judgment.
• Experience with general office equipment including telephone switchboard, copiers, scanners, fax machines, and postage systems.
• Must maintain strict confidentiality and protect proprietary and sensitive information.

APPLICATION PROCESS:

1. 1. Completed application
2. Copy of Tribal enrollment
3. Copy of diploma or equivalent.
4. Honorable or general military discharge paperwork

  

Note: It is not the responsibility of MTE to notify you of incomplete applications.

 

SUBMIT APPLICATIONS TO:

Mariah Grignon, Human Resource Generalist

Menominee Tribal Enterprises, PO Box 10, Neopit, WI 54150

Email:  mariahr@mtewood.com

Fax:     715-756-2319

Call:     715-756-3353 if any questions.