Administrative Assistant/Dispatcher
OPEN TO THE GENERAL PUBLIC
NOTE: Selection process is in accordance with Chapter 170, as amended.
POST CLOSES: Friday November 26, 2021
JOB TITLE: Administrative Assistant/Dispatcher
SUPERVISOR: Fire Operations Specialist
STATUS: RFT
RATE: TBD
SCOPE OF WORK:
The primary purpose of this position is to provide a wide range of fire dispatch, logistical and administrative support functions. Work requires a broad knowledge of accounting, budget or other financial management regulations, practices, procedures and policies related to MTE and Department of Interior Bureau of Indian Affairs Wildland Fire Program Management Operations for all Preparedness, Suppression, Fuels and Prevention programs.
Assists the Fire Operations Specialist in the oversite of all program operations. The area may encompass federal, state, tribal and private lands within the dispatch center's area of influence. The center is responsible primarily for Wildland fire preparedness, suppression support activities, but may respond to all risk incidents as needed or directed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Must have the knowledge, skills, and ability to perform the following:
1. Expense reconciliation and reimbursement procedures with ability to perform monthly invoicing and interpret fire and billing financial codes. Good working relationship with Accounting Manager in tracking program dollars.
2. Must possess advanced working knowledge of Microsoft Office includes Word, Excel and PowerPoint.
3. Work in a multi-task environment managing a number of projects, personnel and tasks simultaneously
4. Coordinate with other dispatch organizations such as USFS in Woodruff and WDNR in Peshtigo on mobilization, reassignment and demobilization of resources
5. Operate and/or directs the operation of various dispatch telecommunications systems for use in monitoring radio traffic for suspected fire activity and handling emergency phone calls from the public
6. Input data into a number of fire program related computer applications, Fire reporting systems, Wildland Fire Decision Support System (WFDSS) and Resource Ordering Status System ( ROSS)
7. Maintain a professional attitude dealing with staff, cooperators and the public pertaining to wood cutting and fire permits
8. Monitor program budgets and annual work plans to assure balance in the fire organization's varying funding levels
9. Adhering to federal firefighting guidelines and practices
10. Provide backup summaries on invoices for accounting
11. Provide comprehensive reports
12. Aware of all department procedures that ensure all policies are followed
13. Communicate frequently and professionally with several government agencies to ensure all applicable laws, codes, ordinances, policies and grant guidelines are followed.
14. Maintains a file system for all documents in appropriate and efficient manner
15. Compile and review information for accuracy
16. Must be able to work in a properly collegial relationship with co-workers. Must be able to interact with other departments within the Tribe in the spirit of compromise. Must be able to take on additional responsibilities in a spirit of cooperation and teamwork. Must be able to maintain an atmosphere of trust, fairness and respect and be mutually supportive with co-workers. Must be able to maintain strict confidentiality.
17. Perform other duties as assigned by supervisor
WORKING CONDITIONS:
Requires the exercise of safe office practices and compliance with all safety policies and practices of MTE. Must be able to lift up to 40 lbs. Must wear appropriate safety apparel and equipment and comply with safety policies and practices of MTE
QUALIFICATIONS:
Requires an Associate's degree with course work emphasis in Business Administration, or related field along with two (2) years' experience in bookkeeping or accounting. Attend Initial Attack Dispatcher (IADP) training and any other training recommended by supervisor. Must possess a valid Wisconsin Driver's License and be insurable under MTE & BIA standards. Must be willing to travel, required to work long hours including weekends & holidays during Fire Season.
APPLICATION PROCESS:
1. Completed application
2. Copy of Tribal enrollment
3. Copy of diploma or equivalent
4. Honorable or general military discharge paperwork
NOTE: It is not the responsibility of MTE to notify you of incomplete applications
SUBMIT APPLICATIONS TO:
Mariah Reiter, HR Department
MTE PO Box 10, Neopit WI 54150
EMAIL: mariahr@mtewood.com
FAX: 715-756-2319
CALL: 715-756-3353 if any questions
*Applicant must successfully pass a pre-employment drug & alcohol screening and background check.
